Organise an event

Organise an event

Thanks so much for your interest in organising your own fundraising event for St Peter & St James Hospice. Whether it's a bake-a-thon, garden party, obstacle course event, quiz night or disco, here's everything you need to know.

Getting started

When choosing a venue think about ease of access, parking and the distance that people will have to travel. Consider hire costs too – do you know someone who could provide a free venue?

Sell tickets ahead of the event – that way you’ll raise money even if the person decides not to come on the day.

Raffles and auctions – People love buying raffle tickets either way, so the motto ‘less is more’ works best! There’ll be more value in a dozen quality prizes or auction lots than in lots of small items.

Ask your employer to support you either by making a donation or allowing you to hold an event for employees, such as a cake sale or dress down day.

Set a target! Fundraisers often tell us that they find it helpful to set an amount they’d like to raise. Working towards a goal will keep you motivated and may boost the donations you receive.

If your event will be open to the public, consider approaching a local business to sponsor you. In return, you could offer recognition on your event promotion and at the event itself. Local estate agents might be willing to sponsor advertising boards in your local area – this is great exposure that might inspire extra support.

Promote your fundraiser on social media, by distributing posters/flyers, adding your event to local community websites and contacting your local paper or radio station.

If you’d like to use our logo or some of our hospice photos, or are interested in hospice merchandise, please get in touch and we’ll be more than happy to help. We’ll also promote your event by adding it to our website, sharing it across our social media and putting up posters in all of our charity shops. We can also supply you banners, buckets and collecting tins if you’d like any at your event.

Keep it legal, keep it safe

Fundraising is all about having fun and raising money, but it’s also subject to laws and legislation.

If you are planning a collection in a publicly owned place, this is governed by strict legal requirements. All raffles, lotteries and prize draws are also governed by legislation.

If you are handling people’s personal data, you must ensure that any paper or electronic records you obtain comply with the General Data Protection regulator guidelines from the Information Commissioners Office.

When you organise a fundraising event, you’re responsible for making sure it poses no risk to others. To prevent any unwanted accidents or incidents always have a risk assessment in place.

If your event involves food and drink, please work to basic food hygiene rules for safe preparation, storage, display and cooking.

Our fundraising team have all of this information to hand and will be happy to help you with all legalities and offer advice where needed.

Sponsorship

The money you raise will provide expert and compassionate hospice care to local families. You can download paper sponsorship forms here or ask for copies to be posted out to you.

Online Giving

Make it as easy as possible for people to support you by setting up an online giving page. Choose from either JustGiving, BTDonate or Virgin Money Giving and follow the instructions to create your page. Share your personal story and why you’re passionate about raising money for the hospice on your page; people are more likely to donate when they feel moved or as if they’ve connected with you personally. You can then share the link with friends and family on social media or email it out to your contacts.

Tribute funds 

If you’re fundraising in memory of someone special, you may wish to set up a St Peter & St James tribute fund. A tribute fund offers the opportunity for people to come together online to share memories of a loved one and donate directly in their honour.  Please get in touch to find out more.

Gift Aid

Gift Aid is a great extra from HMRC. Providing your sponsors are paying tax at the time of their donation, we can receive an extra 25p per £1 of every donation. If they’re eligible, please ask your supporters to tick the Gift Aid box on your forms and online giving page.

How to pay your money in

Once you’ve collected all of your sponsorship money, it couldn’t be easier to pay it in.

JustGiving, BT MyDonate or Virgin Money Giving

All your money is automatically transferred to the hospice.

Bank

To make a bank transfer or a BACs payment, the details are:

Barclays Haywards Heath
Sort code: 20 – 49 – 76
Account number: 90766534

Post

Please make your cheque payable to St Peter & St James Hospice and send it to the Fundraising Department, St Peter & St James Hospice, North Common Road, North Chailey, Lewes, East Sussex BN8 4ED.

Cash

Please come to the Fundraising Department here at the hospice. Our office hours are Monday to Friday, 9am – 5pm.